School Inbox Lite

Kids have no email, so the parent inbox is the family's only source of truth for what school needs. This reads school-origin mail (Google Classroom guardian summaries, PowerSchool and SwiftK12 attendance, ParentSquare, ClassDojo) and turns each message into a typed event: which child, what it is, the deadline, the action. Every event gets exactly one label and every deadline gets an owner, so nothing slips past pickup.

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School Inbox Lite

Triage school email into typed events with owners. Use when school email needs processing, the parent asks what's due or what they missed, or a deadline, permission slip, or schedule change needs extracting. A Connie Ector recipe for parent agents.

How it works

  1. 1Sweep the inboxSearch the window for school-origin senders: Classroom guardian summaries, PowerSchool/SwiftK12 attendance, ParentSquare digests, ClassDojo, plus any sender the parent confirmed before.
  2. 2Type every emailOne event per email: child, category, deadline, action. Login-walled links are never followed; they become authenticate-to-view items.
  3. 3Label and actExactly one label per event. Ready-for-agent items (calendar adds, reminders, known-answer RSVPs) are done immediately; ready-for-kid items become Sprout tasks only after the parent confirms.
  4. 4Report with ownersOne line per event: child, what, deadline, label, owner. Every deadline gets an owner; nothing is silently dropped.

Instructions

  1. Email is the school's API. Kids have no email, so the parent inbox is the family's only event source.
  2. ​
  3. For the window in question (default: the last {{input.window_days}} days, or 7 if not given):
  4. ​
  5. 1. Search the parent's inbox for school-origin senders, plus any sender the parent confirmed previously. Fingerprints: no-reply@classroom.google.com (subject "Daily summary for ..." or "Weekly summary for ...", sections for missing work and upcoming work; summaries list work, they do NOT confirm submission, so follow-ups stay waiting-on-school). @swiftk12.com, @schoolmessenger.com, or district domains (attendance notices, terse and same-day; grade digests periodic). donotreply@parentsquare.com (three lanes: instant posts, daily digest, urgent; the digest repeats instant posts, dedupe by post title). @classdojo.com (teaser-only behavior points and teacher messages; the value is that something exists, and which kid).
  6. ​
  7. 2. Type each email into one event: child, category, deadline, action. Categories: assignment, grade, absence, permission_slip, schedule_change, behavior, billing, general. Never follow login-walled links: type the event authenticate_to_view and move on.
  8. ​
  9. 3. Label each event exactly once: needs-parent (judgment required), waiting-on-school (ball in their court), ready-for-agent (fully specified, no judgment left: calendar add, reminder task, RSVP with a known answer; do these now), ready-for-kid (becomes a Sprout task via task.create only after the parent confirms it), wontfix (noise, say why once).
  10. ​
  11. 4. Report one line per event: child, what, deadline, label, owner.
  12. ​
  13. Completion: every school-origin email in the window has exactly one label, and every extracted deadline has an owner: parent, agent, or kid-task. An email that resists typing becomes a needs-parent event carrying its subject line. Nothing is silently dropped.

Inputs

  • Window (days)window_daysHow many days of school email to triage. Defaults to 7 or since the last run.
School Inbox Lite — Sprout